Objective: Team Building and Establishing Working Ground Rules

Before the Meeting

• Locate room
• Notify members -time, place, objective, agenda.
• Set up room - seating and table space, flip chart, refreshment

• Provide for introductions and/or some warm up activity.
• Check for agreement with or amendments to team aims.
• Review membership to insure that it represents the needed skills and information.
• Develop working ground rules with the group for the team's meetings. (see ground rules)
• Develop plans with the group about what is done when ground rules are broken.
• Evaluate meeting

Before the Meetings

• Reserve a suitable room
• Notify members of time, place objectives.
• Call for agenda items along with their allotted time.
• Set up room: Seating and table arrangement, flip chart and refreshments.
• Prepare agenda and other necessary papers

During the Meeting:

• Check for agreement with meeting objective.
• Delegate leadership (timekeeping, flip chart) and record keeping functions.
• Review agenda and call for AOB items and time needed.
• Proceed through agenda. (See negotiating time)
• Check to insure that decisions are clearly made and understood by members.
• Make clear action assignments with deadlines.
• Evaluate meeting and record on flip chart.

After the Meetings

• Get minutes to members with reminders about work assignments

• Set time on the agenda for handover items.
• Set time for goodbyes and appreciations.